Agency Integration - EDI based file exchange

Another way to integrate with the new ISWC system is to exchange files on a batch basis (e.g. daily or weekly) using the existing EDI or modern EDI data exchange formats. The existing EDI data exchange format is designed for backwards compatibility for those agencies who already exchange EDI messages with CSI and who can't make changes in time for the implementation of the new ISWC database in July 2020. The backwards compatible EDI format does not support the new advanced features of the new ISWC database and will be discontinued in mid-2021. The modern EDI format is an extension of the existing EDI format and caters for the new data and capabilities being introduced in the new system. The modern EDI format is being launched as part of the ISWC modernization project in July 2020.

Send ISWC Submission transactions in the existing or modern EDI based file formats

Societies can make submissions to the ISWC database using the existing or new modern EDI based file format. The core transaction types that should be implemented support assignment and maintenance of an ISWC based on the submission of work metadata (CAR), the update of information on previously submitted metadata (CUR) and the deletion of previously submitted metadata(CDR).

In addition more complex transaction types may be used by societies in the modern EDI file format for deeper integration with the ISWC Database. These include transaction types for merging of existing ISWCs, various search operations and the management of workflow tasks. Alternatively, societies may choose to use the ISWC Agency Portal for these more complex transactions.

Download the Modern EDI File Format Specification here
Download the Existing EDI File Format Specification here

Make manual transactions via the new ISWC Agency Portal

This web portal is available to all existing CIS-Net users and is authenticated through the same user name and password system. Key actions that can be carried out through this portal include:

  • Merging of two or more ISWCs where they have been identified as being associated with the same work

  • Viewing and approving / rejecting society workflow tasks

  • Searching and viewing existing ISWCs and associated metadata

  • Making once off submissions to assign new ISWCs where an ISWC is needed prior to the work being fully registered in a society's repertoire management system

Ingest Acknowledgement and Notification files in the existing or modern EDI format from the ISWC Database to keep your society repertoire management system up-to-date

Allocated ISWCs and related metadata arising from submitted transactions are provided in Acknowledgement files from the ISWC Database and should be ingested to ensure your repertoire management system is in-synch with the ISWC Database.

In addition other societies can make changes to ISWCs and associated metadata for works in your repertoire management system. These changes are made available in Notification files from the ISWC Database. These files should be ingested to ensure your repertoire management system is in-synch with the ISWC Database. Notifications are available in two supported file formats: ISWC JSON Format and ISWC EDI Format.

Download the Modern EDI File Format Specification here
Download the JSON File Format Specification here
Download the JSON File Format Developer Artefacts Zip File here (Updated 10th July 2020)
Download the Existing EDI File Format Specification here